LOCAL EVENT-SEATING WORKSPACE

Help from guest list to vendor packet.

No account or support login is required. Your plans stay on your device, and every export is created locally.

Getting started

Create the room

Create an event, choose an initial table count and capacity, then add round or rectangular tables. On iPad, drag tables directly on the venue canvas.

Add guests

Add guests manually or import a UTF-8 CSV through Files. A Name or Guest column is required. Optional headers include Group, RSVP, Meal, and Table.

Set rules

Create together, separate, or preferred-table rules. Auto-seat uses these constraints deterministically and reports rules that still need attention.

Export

Open Export to create a vendor PDF and CSV assignments. The PDF contains the room map, table lists, meal totals, and printable place cards.

Frequently asked questions

Does auto-seat overwrite my whole plan?

Auto-seat fills unassigned accepted guests while considering table capacity and active rules. Save a named snapshot before a major change when you want an explicit comparison point. Undo is also available for the latest edit.

Why does a conflict remain?

A table may be full, a preferred table may be unavailable, or two rules may compete. Open Rules to see the exact guests and reason, then move a guest or adjust the rule.

Which CSV values are recognized?

RSVP values such as accepted, declined, pending, yes, no, and maybe are recognized. Meal values include standard, vegetarian, vegan, and kids; other labels are stored as Other. Quoted fields and commas inside quoted fields are supported.

Can TableMosaic store allergy or medical details?

No. TableMosaic intentionally avoids medical, allergy, diagnosis, and accessibility fields. Use generic meal logistics only and keep sensitive information out of free-form labels.

Where are plans stored?

Inside TableMosaic’s local app container. There is no account, backend, cloud sync, tracking, or analytics. Removing the app removes its local plans.

Can deleted plans be restored?

No. TableMosaic does not keep a server copy. Export a PDF or CSV before deletion when you need a durable external record.

Troubleshooting

The CSV will not import

  1. Export or save the file as UTF-8 CSV.
  2. Make sure the first row contains Name, Guest, Guest Name, or Full Name.
  3. Quote fields that contain commas.
  4. Remove blank guest-name rows.

A table is over capacity

Increase the table capacity or move guests to another table. Reducing capacity automatically unassigns guests beyond the new limit.

The PDF is marked as a draft

The packet remains exportable, but the warning means one or more seating rules are unresolved. Review Rules before sending the final packet to a vendor.

Contact

Email support@vshia.com with the app version, device model, and a description of the issue. Do not attach a real guest list; use a small fictional sample if a CSV example is necessary. Typical response time is within three business days.